Privacy Policy

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Effective Date: 01/08/2025

This Privacy Policy sets out how Datsons Accountancy Services Limited ("we", "us", or "our") collects, uses, stores, and protects your personal data when you use our website: www.datsonsaccountancy.co.uk. We are committed to ensuring that your privacy is protected and your personal information is handled lawfully and transparently.

We operate in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.

1.  Who We Are

Datsons Accountancy Services Limited
Registered Office:
First Floor, Unit 7-8 St Matthews Business Centre, Gower Street, Leicester, LE1 3LJ, UK
Company Number: [Insert Company Number if you want to display it]
Email: contact@datsonsaccountancy.co.uk
Phone: 0116 262 9687

We provide professional accountancy services including bookkeeping, tax returns, VAT, payroll, company formation, tax planning, and HMRC enquiry support.

2.  What Information We Collect

When you use our website, we may collect the following information:

Personal Data You Provide Voluntarily:

• Your name
• Email address
• Phone number
• Company name (if applicable)
• Information you include in contact forms or email enquiries

Automatically Collected Data:

• IP address
• Browser type and version
• Operating system
• Referring website
• Pages viewed on our site
• Time and date of your visit
• Other anonymous usage data via cookies and analytics tools

We do not collect special category (sensitive) personal data through the website unless explicitly submitted by you.

3.  How We Use Your Information

We use your personal information for the following purposes:

• To respond to your enquiries or service requests
• To provide you with information about our services
• To maintain internal records
• To improve our website and user experience
• To comply with legal and regulatory obligations
• To monitor website traffic and usage patterns via analytics

We will only use your information where we are permitted by law, such as:

• To fulfil a contractual obligation
• To comply with a legal obligation
• When you have given consent
• Where it is in our legitimate interest to do so (e.g., website improvement, client relationship management)

4.  How We Share Your Information

We do not sell, rent, or trade your personal data.

We may share your information with third parties only when necessary and in accordance with the law, such as:

• Our IT, website, and email service providers (under strict confidentiality agreements)
• Professional advisers (e.g., legal or compliance consultants)
• Regulatory bodies or law enforcement agencies where legally required
• HMRC or other authorities when acting on your behalf as a client

All third parties we engage are GDPR-compliant and only process your data on our instruction.

5.  Data Retention

We retain your personal data for as long as necessary to fulfil the purpose for which it was collected, including legal, accounting, or reporting obligations. 

For enquiries that do not result in a client relationship, we will securely delete your data within 12 months.

6.  Data Security

We take the protection of your data seriously. We have implemented appropriate technical and organisational measures to prevent unauthorised access, disclosure, alteration, or destruction of your personal data. These include:

• Encrypted email and website communication (SSL)
• Secure, password-protected systems
• Regular backups and access controls

7.  Your Data Protection Rights

Under the UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion ("right to be forgotten")
• Object to processing
• Request data portability
• Withdraw consent (where applicable)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, please contact us at contact@datsonsaccountancy.co.uk

For more information about your rights, visit the ICO’s website: www.ico.org.uk

8.  Cookies

Our website uses cookies to improve functionality and analyse website traffic. Cookies are small text files stored on your device when you visit the site. These help us understand how users interact with our content.

By using our site, you consent to our use of cookies. You can manage or disable cookies through your browser settings at any time.

9.  Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to read their privacy policies separately.

10. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in the law or our practices. The latest version will always be available on this page.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:

Datsons Accountancy Services Limited
First Floor, Unit 7-8 St Matthews Business Centre
Gower Street, Leicester, LE1 3LJ, UK
Email: contact@datsonsaccountancy.co.uk
Phone: 0116 262 9687